1. Job creation
A supervisor, administrator or inspector opens the job with client information, PO or work order number and the scope. Everything entered here should never be typed again.
2. Assignment
The supervisor allocates the job to a technician with the necessary documents attached, checking certificates and equipment calibration at that moment.
3. Execution
The technician does the work and captures photos and documents on the job as they go.
4. Reporting
The report is generated from the approved template with job data in place, completed, signed and sent to the client from the system, so the organisation knows what was sent and when.
5. Time and costs
Hours and reimbursable costs are logged against the job the same day; they feed both billing and payroll.
6. Closure and invoicing
The job is marked complete and ready for invoicing; the office sees it immediately and raises the invoice with the references already on the job.
Running it in AMPS
AMPS runs the job pipeline from creation and assignment through execution, reporting, timesheets and closure; a job marked ready for invoicing is visible to administrative staff in real time and the invoice is created in Xero. Quotes and reports are sent through Mailgun from AMPS, timesheets are exported in batch for whole teams and to payroll, and all data is available to Power BI for job costing and margin analysis.