Also known as: controlled documents, document management, document revision control.
The field problem
The AMPS shutdown case study describes it directly: sending the same work pack to many people, updating it and sending it again. Uncontrolled copies in inboxes are how superseded procedures end up on site.
Document control in AMPS
Every action taken in AMPS is tracked by its history feature, and each job page holds the latest version of its documents with everyone notified when a document is updated. Report templates are Word documents you control; AMPS generates each report from the current template into the job’s report folder, and documents saved through AMPS live in your own OneDrive, SharePoint or Google Drive, not on AMPS servers, so an existing QA folder structure keeps working unchanged and everything stays yours if you ever stop using AMPS.